Participating Vendors

2016 Vendor Applications-CLOSED!

Click on the Vendor Application page, to print the vendor forms at home.

  • Arts & Crafts

  • Food Vendors

  • Non-Profit Organizations

  • Commercial Booths

  • Sponsors

  • Downtown Businesses

  • and more!

Booth Information

The North Carolina Whirligig Festival an excellent way to connect with more than 20,000 members of the Wilson greater community. It is the perfect opportunity to sell art, crafts or food, distribute information, recruit members and educate the community. We have approximately 150 booth spaces. Please read the following carefully to ensure a pleasant experience at our festival.

2016 Booth Fees:

  • $145 Arts & Craft Vendor

  • $100 Arts & Crafts early bird discount received by Friday, September 2, 2016

  • $350 Food vendor
  • $125 Beverage Sales only vendor
  • $250 Specialty or Home Based Vendor
  • $500 Commercial Vendor
  • $125 Non-Profit selling Food
  • $80 Non-Profit selling Crafts
  • $80 Non-Profit holding any type of fundraiser
  • $50 Non-Profit Display only
  • waived Military display booth
  • waived Sponsor booth (donation must be attached)
  • waived Downtown Vendor (in festival zone)
  • $125 Double size booth space (30’ wide x 12’ deep)
  • $200 Triple size booth space (45’ wide x 12’ deep)

  • Late Fee - Add a $25 late fee if received after Monday – October 3, 2016.

  • Note: $25 fee will be added for any returned checks

General Information about Festival Booths

  • This is an Arts & Crafts Festival. All Arts & Crafts items for sale must be handmade.

  • All types of community groups, including civic organizations, non-profits, schools, artisan, crafters, commercial and faith based organizations are encouraged to apply. However, only groups that support inclusive membership and support community building will be considered.

  • Once an organization is accepted, the name of the group is placed on the website for promotion. We ask all groups return the courtesy and also add our festival to their website and promotions.

  • Due to the size of the festival our main street and side streets are for our vendors. Booth assignments are made on main street first and side streets as needed.

  • Vendor confirmation packets will be available on-line the weekend prior to the festival. Vendors can download information, parking pass and booth assignments. Vendors without internet access can request a packet to be mailed.

  • Solicitation throughout the festival is not allowed. We ask that you refrain from any direct solicitation, donation buckets, crews wandering throughout the crowd selling items, raffle tickets, passing out handbills or brochures. All activity must be maintained within your assigned booth location.

  • Sponsors contributing $1,000 and more will receive a complimentary Sponsor booth. Our Sponsors are allowed to promote items, that may or may not be handmade.

  • Vendor parking pass must be displayed in your vehicle window at all times, including set-up and tear-down.

  • A $25 fee will be charged for all returned checks.

  • Generators are typically not allowed, but if needed must not interfere with the music or interaction of other booths. Generators with a silencer are preferred.

  • Please remember that three musical/performance stages are throughout the festival, thus music or sound at your booth must not conflict with a performance. We have 2 stages; some booths will be placed near stages.

  • Please be aware that load-in is very hectic. Volunteers will be available to help you unload your vehicles. Load in time does not include set up. Load in is strictly for unloading of supplies. Once materials are unloaded, your vehicle must be moved to the parking area. The same applies to break down. The load-in and break down schedule will be made available in the confirmation packet.

  • Load-in and break down traffic will be directed by Wilson Police Department and JROTC volunteers.

  • Breakdown at the end of the day begins at 5:00 p.m., no sooner. If you leave or break down sooner than 5 p.m. your application will not be considered for future festivals.

  • Insurance coverage – each participant, booth, vendor or entertainer is required to have their own insurance. Proof of insurance may be requested before the festival and must be present at your booth during the festival.

  • The total amount of the application fee is due at the time of application. Deposits or portions of fees will not be accepted.

  • Only registered booth participants will be permitted to conduct business during the Whirligig Festival

  • The North Carolina Whirligig Festival is held rain or shine.

  • Refunds will only be issued if the application is not accepted.

About the Booth Space

  • The booth space is just that - space on the street for your booth. The single space provided with fee is 12 feet deep x 12 feet wide. Double and Triple width spaces are available for additional fees.
  • Tables and Chairs are not provided by the North Carolina Whirligig Festival.

  • 10 x 10 tents are allowed.

  • Booth location requests will be considered for vendors that complete the SAVE MY BOOTH process, but cannot be guaranteed.

  • No Vendor may exceed the limits of their issued vendor spot. (Per Public Safety Regulations.)

  • Electricity is limited and only available if requested.

  • Vendors must provide their own extension cord, 300’ min. and power strips. Outlets may not be overloaded.

  • No booth will be moved unless the booth space is substandard due to severe weather issues.

  • Please be aware that Arts & Crafts Vendors may be located next to Food Vendors. (Food Vendors may have smoke.)

  • All vendors are expected to participate in the festival for both day’s full schedule, this includes non-profits, sponsors, artisans and food vendors

  • Booth structures may remain in place on Saturday night, for Sunday usage. However, it is recommended all merchandise, products and items of worth are stored in a locked vehicle or trailer overnight. Wilson Police will patrol the area and traffic will not be allowed to pass thru the streets over night, but security cannot be provided for individual booths.

  • Booths must be manned at all times. The festival is open Saturday, 10 a.m. – 5 p.m. and Sunday, 12 noon – 5 p.m. Vendors found leaving their booth unmanned, or not returning for a portion of the festival, will not be considered for future festivals.

  • Due to a busy downtown, sidewalks must remain open and clear for patrons and busines owners. Vendors may not use sidewalks as storage. The North Carolina Whirligig Festival provides larger booth spaces than most street festivals to accommodate for storage needs and elbow room.

Reminders & Helpful Hints

  • Vendors are encouraged to load in/set up on Friday night, 7:30-10 pm. This gives vendors the chance to set up tents, tables, displays and all heavy equipment and supplies without rushing. Food Vendors that need inspection the next morning are required to set up on Friday night. Saturday morning set up will be 7-9 am. All vendors vehicles must clear the festival zone at 9 am. Preparations may continue until the start of the festival at 10 am.

  • Vendors are recommended to remove all valuable belongings at the end of Day 1. Minimal security of the festival area will be provided by local police. No guaranteed security can be promised. Belongings left in the festival area unattended are at owner’s risk.

  • Do not pour grease, oil, soapy water or food debris on the ground, down storm water drains or in public trash containers. Each vendor is responsible for handling grease, oil, soapy water and food debris in the proper manner as described by the Health Department, and for removing it from the festival site at the end of the day.

  • Illegal paraphernalia cannot be sold or displayed at the festival.

  • Vendors are encouraged to bring garbage containers for work areas. City of Wilson workers will assist with paper disposal throughout the day.

  • Security for your merchandise, booth and property are your responsibility. Please be watchful.

  • Vendors are responsible for the licenses and taxes related to their sales.

  • November can be cool in the mornings and windy in the afternoon. We recommend bringing items to weigh down your tent, products, etc… and methods to protect from moisture.

  • Space assignments, additional information, parking instructions and maps will be e-mailed to you or made available via the festival website on or about October 29th.

  • Check your email and the festival website often! This will be the main form of communication once your application is approved.

  • For the safety and protection, all pets must be leashed and restricted behind booth to minimize interaction with festival participants.

  • This is a rain or shine event. Refunds will not be provided.